Richmondshire District Council

A proxy voter is someone who votes on your behalf if you can't get to the polling station on election day.

Anyone aged 18 or over, and who is on the electoral register, can apply for a proxy vote.

Apply for a proxy vote

For a particular election

You can download an application form. 

For an indefinite period (employment/disability)

You can download an application form.

Any new proxy vote application must be completed and returned to the office no later than 5pm, six working days before an election.

If your proxy is unable to attend your polling station they can apply to vote by post.

Emergency proxy vote

You can apply for an emergency proxy vote if you can't physically vote and couldn't have made an application before the last day to apply for a proxy vote.

An application form can be downloaded here.

  • Emergency proxy voting applications can only be applied for after the closing date for new applications for proxy votes and no later than 5pm on the date of the poll
  • The applicant must give a reason for the application and declare that they couldn't have made their application earlier
  • This application has to be certified by a registered medical practitioner/a registered nurse, a Christian Science practitioner/the manager, warden or matron of the residential home in which the applicant lives

The emergency proxy application must be delivered to the electoral team at Mercury House, Station Road, Richmond, DL10 4JX, to be processed. A certificate will be issued to valid applications to allow the proxy to vote at the official polling station.

Updating absent votes

People who vote by post or proxy, known as absent voters, have to provide a signature and their date of birth when they first apply for an absent vote.

At election time, ballot papers are posted to absent voters, together with a postal vote statement. In order to vote, each absent voter must complete and return the postal vote statement by providing their signature and date of birth, along with their completed ballot paper. The signature and date of birth are then checked against the signature and date of birth provided on the original application to ensure they match. This is to prevent electoral fraud.

You must provide an updated signature every five years, as signatures can change over time.

Each January, we write to all absent voters whose signatures are more than five years old, asking that they complete an application form and provide a fresh signature.

If we don't receive a response after six weeks, your postal/proxy vote will be cancelled. You will still be able to vote in person at a polling station, or you can request to vote by postal/proxy vote again.


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