Richmondshire District Council

This privacy notice is designed to help you understand how and why human resources process your personal data. This notice should be read in conjunction with the council’s corporate privacy notice and other purpose-specific notices which can be found at the end of this page.

Who are we?

Richmondshire District Council is a ‘Data Controller’ as defined by Article 4(7) of the General Data Protection Regulation (GDPR).

The council has appointed Veritau Ltd to be its data protection officer. Their contact details are:

Information Governance Office
Veritau Ltd
County Hall
Racecourse Lane

01609 532526

What personal information do we collect?

We process your information to fulfil our obligations associated with your employment contract. This information includes, but is not limited to:

  • Your name(s), title, contact details, address, and national insurance number
  • ID documents
  • Eligibility to work
  • Previous employment history
  • Education and professional qualifications
  • Membership of professional or government bodies
  • Referee details
  • Equalities information (so that we can monitor workplace equality)
  • Any information provided by your nominated referees (which includes any relevant disciplinary actions and/or sickness information)
  • Any other relevant information you wish to provide to us

Why do we collect your personal information?

As part of your job application the council will need to assess your suitability for the vacancy. This means that we need to collect information about you in order to facilitate this.

Who do we share this information with?

We routinely share your recruitment information with your potential employer within the council and third party assessment providers (in order to facilitate your suitability for a role).

Sometimes your application may need to be submitted to an assessment panel. These panels could include individuals from other organisations. We will tell you if this is the case.

How long do we keep your information for?

  Retention period
If your job application is successful Your information will be kept on your personnel file and kept in accordance with other HR retention periods.
If your job application is unsuccessful  Your information will be kept for six months.

What is our lawful basis for processing your information?

The council is required to process your personal data and your special category data for the performance of your employment contract or to take necessary steps to enter into an employment contract.

The council is also legally required to collect some information as defined by employment law. 

For more information about how the council uses your data, including your privacy rights and the complaints process, please see our corporate privacy notice.

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