Richmondshire District Council

Benefits privacy notice

This privacy notice is designed to help you understand how and why the benefits team process your personal data. This notice should be read in conjunction with the council’s corporate privacy notice and other purpose-specific notices which can be found at the end of this page.

Who are we?

Richmondshire District Council is a ‘Data Controller’ as defined by Article 4(7) of the General Data Protection Regulation (GDPR).

The council has appointed Veritau Ltd to be its data protection officer. Their contact details are:

Information Governance Office
Veritau Ltd
County Hall
Racecourse Lane

01609 532526

What personal information do we collect?

  • Name of all household members
  • Date of birth of all household members
  • Address
  • National insurance numbers
  • Dates of occupation
  • Employment details, including wage slips, P60 and P45
  • Details of income
  • Details of state benefits received
  • Details of occupational pensions
  • Rent details
  • Bank details
  • Details of landlords
  • Bank account details of landlords
  • Details of payments made
  • Details of calculations of housing benefit, council tax benefit and council tax reduction
  • Details of overpayments created
  • Details of overpayments recovered
  • Details of appeals
  • Application forms for discretionary housing payment
  • Income and expenditure forms for discretionary housing payment

Why do we collect your personal information?

  • Assessment of housing benefit
  • Assessment of council tax reduction
  • Assessment of discretionary housing payment
  • Collection of housing benefit debt
  • Prevention and detection of crime including fraud
  • Statutory requirements eg reporting to government

Who do we share this information with?

  • Government departments
  • Immigration services
  • Local taxation
  • North Yorkshire County Council
  • Housing options
  • Housing
  • Landlords

How long do we keep your information for?

  • 6 years plus the current year
  • 6 months after conviction period has ended
  • Until the subsidy claim for the year in question is fully settled

What is our lawful basis for processing your information?

We process your personal information in accordance with our public task and legal obligations including: 

  • Local Government Finance Act 2012
  • Welfare Reform Act 2012
  • Social Security Regulations 2012
  • Discretionary Financial Assistance Regulations 2001
  • The Council Tax Reduction Schemes (Prescribed Requirements) (England) (Amendment) Regulations 2016
  • Local Government Act 2003
  • Social Security Administration Act 1992

Further information

For more information about how the council uses your data, including your privacy rights and the complaints process, please see our corporate privacy notice.

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