How we invite tenders
Supplier and Contract Management System
The Supplier and Contract Management System (SCMS) is a web based system used to advertise quotation and tender opportunities and information on Council contracts for Richmondshire and the other 21Yorkshire & Humber local authorities.
If your organisation is interested in business opportunities with Richmondshire District Council then registering on the SCMS is the all important first step.
WHAT IS SCMS?
The SCMS system is made up of three modules:
- Supplier Management
- Tender Management
- Contract Management
The system provides a secure single core database to hold information about each council’s suppliers, tenders and contracts.
SCMS FEATURES
- Publicise current & future tenders
- Seek invited (restricted) tenders from approved list
- Seek advertised (open) tenders from all
- Tender search, filter & classification facility
- “2 way” electronic document transmission and dialogue facility
- User self-registration
- Multi format file attachment facility
- Auto notification of tenders
BENEFITS FOR SUPPLIERS
- FREE to use
- Secure
- Access 24 hours a day/7 days a week
- Simple to self-register and use
- Documents can be downloaded and lodged electronically
- Online receipt confirmation
- Ability to find out about current and future tenders and awarded contracts
- Apply for approved list status for one or more councils
BENEFITS FOR BUYERS
- Improves transparency & openness
- Provides the ability to decentralise tendering
- Improves communication with suppliers
- Reduces advertising, paper and overhead costs
- Makes processes easier to manage and use
- Promotes partnership working
- Approved lists can be shared
- Identifies potential for collaborative procurement activity
- Encourages standardisation of procedures and documentation
SCMS HELP DESK
For assistance using the SCMS website, please contact the Help Desk on 0113 2474001 or scms@leeds.gov.uk .
The Help Desk is available during normal working hours, i.e. 9am to 5pm Monday to Thursday and 9am to 4:30pm Friday. The SCMS website address is scms.alito.co.uk (n.b. please do not type www. before the address)
CONSTITUTION
The Council's constitution determines how many organisations will be invited to quote or tender for available contracts. You can read our Contract Procedure Rules here.
THRESHOLD LEVELS FOR TENDERS/QUOTATIONS
Below £5,000 - Good Value for Money required
£5,001 - £50,000 - Where practicable, at least 3 written Quotations
£50,001 and over - Formal Tenders required
EU Procurement Levels - Tendering process together with placement of advert in the Official Journal of the European Union (OJEU)
To find out more about OJEU click here (external website)
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